In this article, you will learn how to transfer or move a Class entity from one class business (outgoing administrator) to another Class business (new administrator). The video below shows you the process of both exporting the report and reimporting it into Class. 

We have separated this article into two processes

• Process (for outgoing administrator)
• Process (for new administrator)

Process (for outgoing administrator)

You need to ensure a "Period update" has been run for the latest financial year, you can generate the Fund Transfer Data two ways:

One entity at a time

Navigate to Fund Level > Reports > Run a Report

1. Search Fund Transfer Data and select
2. Select the Completed Year (this will be the last year you completed on Class and have lodged an annual return for)
3. Click Run (This will then extract all data to a ZIP file which can then be sent to the new Administrator. Repeat this process for each fund you want to transfer)
   
   

Multiple funds at a time

Navigate to Business Level > Reports > Maintain Report Packages

1.  Click New (to create a New report pack)
   
   
   
2. Selecting the required Data Range
3. Select Output Type as Individual Selected Reports
4. Output format as PDF
   
   
   
   
5. Check your Date Range is correct
6. Search for your funds
7. Click + to add the funds to report pack
   
   

Generate PDF reports

Provide the following reports to accompany the Fund Transfer Data report:

• Member Statement
• Trial Balance
• Unrealised Capital Gains Reports (detailed)
• Annual Return

Process (for new administrator)

1. Download the zip file to your local drive at your desktop or downloads folder
2. Right Click on the zip file, choose property and under general tab, Tick Unblock Microsoft Security and Click Apply and OK.
   
3. Unzip the Fund Transfer Data file (You must unzip the data file you received before you attempt to open the excel loaders)
4. Open the excel loader
5. Click Enable Editing and Enable Content
   
   
   
6. Click Enable Content
   
   
   
   
7. Click on Change Business & Brand code button (Change to your own business/brand code)
   
   
8. Change Brand code under the Fund Details tab
9. Review the loader, make sure there are no errors on the Overview tab
10. Click Submit Fund Details button
    
    
    
11. Click Submit Opening Balances button
    
12. Click Submit TBAR Records button if applicable to track the member's transfer balance account balance

What Next?

Learn more Class to Class Transitions in the Class to Class Transition Fact sheet