This article will guide you through how you can set up these contacts and ensure they flow through to the funds.
A Business Contact is either a person or organisation that has a relationship with the funds on Class, but are generally not Class users. They are usually required to be set up as they will appear as a signatory on a report such as an Auditor or a Tax Agent.
- This functionality is used to create non-Class users including advisers, tax agents and auditors.
- To set up access for Class Administrators, please refer to the article on Maintain Users. This function is only available for Access Controllers.
Creating New Contacts
Navigate to Business Level > Business > Business Contacts
- Screen displays all existing contacts
- Click on + New to create a new contact
- Select whether this is a new person or organisation
- Complete the relevant information under the Details, Contacts and Addresses tabs
- Click Save
Adding Roles for the Contact
- Click the Roles tab (Only available when you save the basic details of the contact)
- Click + Add Role
- Select the applicable role
Tax Agent Considerations
If the lodging entity is a business, you do not need to create an organisation contact. Simply create the individual and you can add the company's ABN and Tax Agent Number to the individual's details. This is correct as the tax agent person is an authorised representative of the company in most cases.
If the lodging entity is an individual then you do not need to create an organisation contact.
- Tax Agents are always set up with Business level access.
- Only the Tax Agent person needs to be set up as default for business.
- Tax agent contacts that have been previously linked to a return cannot be deleted, nor can their role as tax agent be removed
- Make sure the ABN for the Tax Agent is entered under Details tab.
Once the tax agent contact has been created, please refer to Setting up SBR Lodgment for your Tax Agent page.
Auditor Considerations
When you complete your SMSF Annual Returns you will need to have an auditor set up to prefill the relevant section of the return. You will need to set up both an organisation and person as an auditor.
- Auditor role needs to be added first before adding Auditor Admin role
- The access will be Read only
- Both the Auditor person and Audit Organisation should be set up as defaults for the business
- Make sure the SMSF Auditor Number is entered in the Roles tab.
Setting the Contact up as a Default
Once you have set up all contacts in Class following the above process, you can then proceed to make them as a default. This will add the contact to every fund in the business unless overridden at either a brand or fund level.
Navigate to Business Level > Business > Business Details
- Select the Relationships tab
- Select either Related Organisations or Related People
- Add the contact by typing in the name
- Click on the
- Select Make Default
Removing a Contact
Navigate to Business Level > Business > Business Contacts and then click on the contact you wish to remove.
- Select the Relationships tab
- Select either Related Organisations or Related Funds
- Click on the
- Go to the Roles tab and remove all roles by following the above process
- Click on the Delete button
Tax agent contacts that have been previously linked to a return cannot be deleted, nor can their role as tax agent be removed. You can change the name of the tax agent to 'DO NOT USE' to make it easy for you to identify those that are no longer required.