In this article, you will learn how to utilise the various shortcut menus available in the Investments  Holdings screen. 

This article will guide you through the following menus;

• Reconciliation
• Holding Price Valuations
• Suspending Holding Accounts
• Security Issue Details
• Security Issue Prices
• Security Issue Asset Allocations
• Exchange Rates

We will refer to the menu button in this article which is the following icon in Investments > Browse Holding Accounts 

Reconciliation

Navigate to Fund Level > Investments > Browse Holding Accounts 

The reconciliation screen enables you to drill down to understand the unit history of an investment. This screen is useful when an investment quantity shows in red in the Browse Holding Accounts screen, indicating that the investment is unreconciled. 

Key features of this screen:

1. Ledger Data - This is the unit balance or ledger balance recorded in Class.
2. Feed Data - This is the unit balance for the investment as per the data feed provider. 
3. Type - The event recorded in Class or by the feed provider. This may indicate events like corporate actions and provide a link to the corporate action event if available in Browse Corporate Action screen. 

Holding Price Valuation

Navigate to Fund Level > Investments > Browse Holding Accounts > Holding Price/ Valuation > New

This functionality allows you to enter a price/valuation for a Holding Account manually. 

1. Type of valuation. Use "price" if entering individual unit price or use "Valuation" if entering combined total investment amount.
2. Price/Valuation amount.
3. Effective Date.
   
   
4. Click Save.

We recommend you use this functionality for revaluing unlisted investments. For listed securities, please refer to the Security Issue Prices section Holding Price Valuation should not be used.

Suspending Holding Accounts

Investments that have a zero balance should be suspended annually once the financial year has been closed off. 

A previously suspended investment automatically reactivates when a data feed has been set-up, and you repurchase that investment. Suspending an investment does not hide it under the comparatives section in the notes to the financial statements.

Suspending an investment

Navigate to Fund Level > Investments > Browse Holding Accounts

1. Show Zero Balances - tick this checkbox to show all zero balance investments.
2. Quantity - must be nil 
3. Status - active
4. Suspend Account - use the menu button > Suspend Account to suspend the investment in one click.
   
   

Class will prevent an investment from being suspended if there is a capital gain event during the year, so if you are unsure you can always click suspend and Class will prevent you if required.

Reactivating a security

1. Show Suspended - tick this checkbox to show suspended investments.
2. Show Zero Balances - also tick this checkbox to show all zero balance investments.
3. Status - suspended.
4. Reactivate - There is no shortcut menu to reactivate. Click on the investment (anywhere in the box) click Edit > click Activate.

Security Issue Details

Navigate to Fund Level > Investments > Browse Holding Accounts > Security Issue Details

This screen contains basic information of the Security. Where the scope is Community, the details of the security is one created and maintained for all Class businesses. These securities have their price and income details updated daily. 

The alternative scopes are Business and Brand; these are unique to the business and will not have the price and income updated automatically; it would need to be manually maintained. 

Security Issue Prices

Navigate to Fund Level > Investments > Browse Securities > Security Issue Prices

For securities that are community scope, Class will update the price daily.

Adding a manual price will override any price already captured. Typically you would add the price for unlisted securities at the business level under Browse Securities. 

1. Current User Scope - Business or Fund level. If investment will be held across multiple funds, it is better to update this at the business level.
2. Effective Date - The date the price will apply from
3. Terminating/Continuing - "Terminating"- Price applies for the effective date only. "Continuing" -  price applies from the effective date onward until another price is updated.
   
   

Security Issue Asset Allocations

Navigate to Fund Level Investments > Browse Holding Accounts > Security Issue Asset Allocations

The Security Issue Asset Allocations screen on Class allows you to change where assets are allocated categorically.

In the above example for listed security:

1. Effective date -  The date the asset allocation will apply from. 
2. Terminating/Continuing - "Continuing"- the asset allocation will continue until it is replaced. "Terminating" - the asset allocation will only be active for the effective date entered.
3. Scope - Community, Brand or Business Level. The Community scope reflects data that is supplied by Class.
   
   

What's next?

Refer to Browse Securities from the business level.